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Baya User Guide All Versions


Getting Started with Baya

Accessing an Email Account

Accessing Contacts

Accessing Personal & Shared Calendars

  • Sharing a Calendar With Other User

Sending or Receiving an SMS

Using Webchat

Using Audio Video Calling

Updating the Connect Xf Settings




Sharing Calendar

It is a good idea to know how your colleague is placed for the day to manage your events and tasks accordingly or vice versa. Baya allows you to subscribe and share the calendar entries of your colleague so that you can view the calendar entries of your colleague from your calendar.


Sharing calendars in Baya is a two step process

1. User A must grant access on the calendar or folder to be shared

2. User B must subscribe to the shared calendar or folder


Granting access to a calendar

1. On the left pane, hover the mouse over the calendar to be edited and click the down arrow next to it.

Select the Manage Calendar option from the menu.
Figure: Give access to your calendar

2. Grant rights on the calendar or folder to the appropriate user or group

Figure: Give access rights to your calendar

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i. Decide Who is the user.

User and their default access rights
Entry Description Default Access
User Any specific user

For example: mark@mithi.com

Default Access: None
Owner This is the owner of the calendar Default access: All
Authenticated Users of all the domains on the server Default access: Read-Free/Busy, Schedule
Unauthenticated Users of other domains which are not on the same server Default Access: None
All Users Users of all the domains on same and other servers Default Access: None
Figure: Give access rights to your calendar

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ii. Decide Access Rights for the user.

Assume User A decides to grant calendar access to User B.

Access rights and its description
Type of Access Description
READ
  • User B can view and read calendar entries from the calendar of User A.
  • User B can not create event in subscribed calendar of User A.
  • Subscribed calendar of User A will not be available for selection of calendar from list.
WRITE Options WRITE + NOT READ
  • User B has write access and not the Read access for calendar of User A
  • User B can create new event in the calendar of User A
  • Event will be added in the calendar grid of User B
  • Event will not be added in the calendar grid of User A
WRITE + READ
  • User B has write and Read access for the calendar of User A
  • User B can create new event in the calendar of User A
  • Event will be added in the calendar grid of User B
  • Event will be added in the calendar grid of User A
WRITE ACL
  • User B can edit meeting attendee from the list
WRITE PROPERTIES User B can edit event properties in the calendar of User A
WRITE CONTENT User B can edit an event in the calendar of User A
CREATE User B can create an event in the calendar of User A
DELETE User B can delete an event from the calendar of User A
SCHEDULE-DELIVER Grant access to User B to deliver a scheduling message to the scheduling Inbox collection of calendar another user
SCHEDULE-SEND Grant the right to User B to perform busy time information requests and to submit scheduling messages to other calendar users as the result of a scheduling operation.

Note:

If you are granting "write" or "all" access on a calendar or folder, and you want to see events published by another user, you must grant yourself explicit access on the calendar or folder as well. Why is this? Because "owner" access (which is by default "All") applies to the events within the calendar collection, not the calendar collection itself. So, when User B posts an event to User A's calendar, User A will not see it by default because she doesn't own the event. User A must explicitly grant herself access to the calendar or folder (e.g. "All" access to user id "userA") to see these events. ***

Figure: Give access rights to your calendar

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iii. Click the Add Entry button to add this user entry to the list.

iv. Click the Update button to update the users and their access rights for the calendar.

Figure: Update calendar

Applications adds the user entry to list of users having rights to access the calendar.

Figure: List of users having rights to access the calendar

Subscribing to another user's calendar or folder

1. On the left pane, hover the mouse over the Calendars & Folders heading and click the down arrow next to it.

Select the Add Calendar option from the menu.

Note: Folder is a collection of calendars. You can create a folder within which add calendars to keep it organized.

Figure: Add calendar Option

2. Select the Subscription from the options.

3. Enter the following fields:

Field Description
Name A name for the subscription; this will be displayed in the left menu
Calendar Path
  • Name of the calendar/folder of the user which you want to subscribe.
By default it shows calendar, indicates the default calendar of the user.
  • If you want to subscribe the other calendar/folder of that user, specify exact name of that folder or calendar.
For example: Mark has created a calendar named Birthdays containing birth-dates of all the employees. If you want to subscribe to this calendar/folder, enter Birthdays in the Calendar Path box.
UserID The user id (email id) of the calendar owner whose calendar you want to subscribe
Display items in this collection Decide whether you want to display a collection of folders/calendars under the calendar you are subscribing.

4. Click the Add button to add the subscription.

Figure: Add Subscription Option

Application displays events from subscribed calendar.
Figure: Example of Shared Calendar



Baya User Guide All Versions


Getting Started with Baya

Accessing an Email Account

Accessing Contacts

Accessing Personal & Shared Calendars

  • Sharing a Calendar With Other User

Sending or Receiving an SMS

Using Webchat

Using Audio Video Calling

Updating the Connect Xf Settings




Sharing a Calendar With Other Users

You can share your calendar with other users on the domain if required. You can decide the access rights for these users. Once you share your calendar, the users with whom you have shared can subscribe to the same calendar.


To share calendar:


1. In the Calendar section, click the manage link.

The Manage Calendars and Subscriptions page is displayed in work area. This page contains the list of all existing calendars.


2. Click the calendar to modify the properties.

The Modify Calendar page is displayed which shows the current list of users who have access to share the calendar.


3. Add or Remove the access entries for your calendar.


To add user to share calendar:


Figure: Sharing Calendar


i. In Current Access section of Modify Calendar page, enter name in Who box.

ii. Click one of the options enlisted like user, group, owner, authenticated, unauthenticated, and all users.

iii. Click to select the options basic or advanced.

Basic Rights : You can select either All or Read Only option.

Advanced Rights : You can select from various check boxes to decide Read, Write, Schedule-deliver, and Schedule-send access.

Figure: Sharing Calendar - Advanced Rights

iv. Click the add entry button to update current access list.


4. Click the Update Calendar button.

The sharing properties of calendar are updated on the server.

Note: You need to subscribe the user calendar to view the tasks and events from the shared calendar. Follow the steps mentioned in Subscribe Calendars.