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Baya User Guide All Versions


Getting Started with Baya

Accessing an Email Account

Accessing Contacts

Accessing Personal & Shared Calendars

  • Viewing and Searching For Calendar Entries

Sending or Receiving an SMS

Using Webchat

Using Audio Video Calling

Updating the Connect Xf Settings




Viewing Calendar Entries

You can view the calendar entries in various ways. You can view details of a particular calendar entry on a particular day or view calendar entries for a particular week or month.

To view calendar entries:

  • By default, Baya displays All the calendar entries present in your default calendar, folders, subscribed calendars and folders.
Figure: Calendar View
  • You can select the specific Calendar/calendars to view calendar entries in that particular calendar/calendars only.
Figure: Calendar View

Defining View of the Calendar

You can view your calendar entries in either Calendar view or Free/Busy view or List view. You can select the view from a dropdown at the top.

TODO: Insert screenshot.

Choosing Preferred View

Calendar View

In Calendar view, you can view the calendar entries of a particular Week, Month, or Year. The Day, Agenda, Inbox and Outbox entries are not shown in Calendar format. The Calendar View with current Week entries is the default view whenever you open calendar.

Figure: Calendar View

Free/Busy view

In Free/Busy view, you can see a grid indicating free and allocated time without event details for the selected time period.

If you hover the mouse over the busy box of the map, you get total count of busy and tentative events allocated for that time.

You can click any box to add an event to the calendar but edit/modify events from this map is not allowed.

You can choose the time span i.e free/busy events allocated for Week or Month, but not for Day and Year time periods.

Verify free/busy status of any user on your domain

You can check the Free/Busy status of any user on your domain.

  • In the View user's free/busy map box, specify an email-id of the person whose schedule you wish to check.
  • Then, click the Submit button to view the map for that person.

Baya allows you to view free/busy map of all users on your domain.

Figure: Free/Busy Time Map

List view

The List view shows the events for the selected time period in serial list starting from older event to newer event.


The List view is the default & only view for the Day time period and the Agenda, Inbox and Outbox views. The Week and Month time periods can also be viewed in List view. However the Year time period cannot be viewed in list format.


You can click the event title from the row to view complete details of that event or click the Download link to save the event in .ics format on your machine.

Figure: List View

Choosing Preferred View Period

DAY

It shows all the events / appointments next to the scheduled time.

You can click the event title to view the complete details of the event or click the respective links to Edit, Download or Delete that particular event.

Figure: See calendar entry for a particular day in the Day view

WEEK

It shows all the calendar entries for the selected week. A box for each day is displayed with the entries in the respective boxes.

You can click any date box to add an event to the calendar or schedule a meeting.

Also, hover the mouse over any calendar entry in the box to view its complete details or download, edit, copy, or delete that entry.

Figure: See calendar entry for a particular week in the Weekly view

MONTH

It shows all entries for month. A box for each day is displayed with the entries in the respective boxes.

Figure: See calendar entry for a particular month in the Monthly view

YEAR

It shows the calendar for the complete year, with the current day highlighted.

You can click any month or the date to view calendar entries for that particular month/date.

Figure: See calendar entry for a particular year in the Yearly view

Viewing calendar entries from special folders

AGENDA

It shows a read-only list of all the entries in next 7 days. You can Add Modify or Delete event from this screen.

Figure: See list of calendar entries in the Agenda View

INBOX and OUTBOX

Each user has an Inbox and an Outbox embedded in the Calendar application. Incoming scheduling requests always go to the Inbox of the calendar application. Scheduling responses to external users will go to the Outbox of the calendar. It may be immediately processed and at some point removed from the outbox.

You can process meeting requests received to the Inbox of the calendar application.

Figure: Calendar Inbox View



Baya User Guide All Versions


Getting Started with Baya

Accessing an Email Account

Accessing Contacts

Accessing Personal & Shared Calendars

  • Viewing and Searching For Calendar Entries

Sending or Receiving an SMS

Using Webchat

Using Audio Video Calling

Updating the Connect Xf Settings





Viewing Calendar Entries

You can view the calendar entries in various ways. You can view details of a particular calendar entry on a particular day or view calendar entries for a particular week or month.

To view calendar entries:


1. Click to select the calendar box.


Note:

You can select more than one calendars to view the entries.


2. Click the account name in the Calendar section. For example, if your account name is user1@acmecorp.com, click on the name.

OR

On the view section, click the All link.

Figure: View Calendar

All the entries from selected calendars are displayed.


Defining View of the Calendar

You can view your calendar entries in either Calendar view or Free/Busy Time Map view.

Calendar View: In calendar view, you can view the calendar entries of a particular day, week, month, or year. You can also get a list of events/tasks created.

Figure: Calendar View

To define a view to see calendar entries:

1. Click the tab button to view entries in calendar format.

1. DAY: It shows all the events / appointments next to the scheduled time

2. WEEK: It shows all entries for week. A box for each day is displayed with the entries in the respective boxes.

3. MONTH: It shows all entries for month. A box for each day is displayed with the entries in the respective boxes.

4. YEAR: It shows the calendar for the complete year, with the current day highlighted.

Or

5. Click LIST: It shows a list of all the entries in next 7 days.

Free/Busy time map View : It shows a color coded view of your free or busy schedule. You can click any box to add or modify the event or task. You can toggle between Calendar and Free/busy Time Map view to see entries. You can click the boxes to add/modify events/tasks.

Figure: Free/Busy Time Map

Searching for Calendar Entries

You can search for a particular entry in your calendar.


To search for entries on specific date:

1. Enter the date.

2. Click the Go button.

A list of all entries on that specific date is provided to you.


To search for today's entries:

1. Click the Today button.

A list of all entries marked for today is provided to you.


To search for a particular event:


1. Enter the search string in Search box.

2. Click the Go button.


The result is displayed to you.